Pardon Letter Writing Challenge: Mastering the Art of Apology

If your search for the pardon letter writing instructions and recommendations on the web you’ll find out that 90% of internet sources are uncovering the topic of jail pardon letter, whereas it is far not the least role in this kind of letter it actually can bring a lot of benefits in the other spheres of life, just like the waiver letter. The power of the proper letter of pardon goes underestimated because people don’t even know about the existence of this letter and its functions as well.
Obviously, the Wikipedia does not provide us with the full definition of the pardon letter, mentioning only the one that is aimed for the convicts, in this article we are intended to give you the total insight into the topic, provide you with right kinds of it and definitions.

What is a pardon letter definition? A pardon letter is a type of official letter that is written to the particular institution (where you want to restore your rights), the pardon letter is written as a part of an application, along with supporting documents that the institution deems relevant.
We gathered the most common questions from customers we deal with every day:

  • What is a character reference letter for pardon?
  • What’s the proper way to write an excuse letter?
  • How do I write an apology letter?
  • What are some examples of extreme hardship letters for immigration?
  • What is the best way to write a hardship letter for immigration?

Pardon Letter Format 2017

Writing pardon letter demands to know the correct pardon letter format. The pardon letter format 2017 has not changed much, retaining the same recommended characteristics that were good for the previous years and are also adjustable for the wavier letter.
There are official rules for the formal letter writing, they include 4 main points:

  • Times New Roman, size 12.
  • Punctuation after the salutation and closing – use a colon (:) after the salutation (never a comma) and a comma (,)
  • The document type – it is better to use docx. or pdf. formats, other formats such as odt. rtf., etc. are considered inappropriate because on some computers they are not supported.
  • Margin-left and margin-right are kept approximately at 1 – 1,5 cm. The detailed measurements you can find in the sample, at the bottom of the page of Purdue Online Writing Lab.

immigration pardon letter samplegovernor pardon letter samplepardon letter of recommendation example







Pardon letters could be tricky at times, you need to establish the reason why you can be pardoned in the most persuasive way. There are no specific requirements for such letter writing, the requirements for the facts and the proofs and the documents will depend on the jurisdiction in which the person is seeking a pardon or the immigration regulations of the country. As the pardon letter belongs to the official type of letters it could be easily written in the business letter format, featuring the business language and the business letter formatting.

pardon letter format tips

How to Write a Pardon Letter: 7 Steps

How to write a pardon letter according to the type? There’s an instruction that will allow you to define the essential steps in order to not get lost in the process.

1.Gather the facts and application requirements. Find out what kind of information should be gathered and mentioned in your letter: proofs, documents, details, facts – all that can contribute to the positive decision, in the end, such information could be asked for in the institution (the representative) or on the site of the institution. Check or ask for your eligibility or whether you have the right to apply for such application as well. Support all your statements with facts.

2.Equip yourself with samples. The chances are high someone before you already wrote the letter of the type you need so it’s better idea to dig for the samples and the examples that you can find on the web. When drafting stick to the writing format mentioned by the institution, if such are not provided keep to the rules of the official business letter writing.
3.Address the recipient. Find out who is the recipient, use an appropriate title, address of the committee to whom your letter will be submitted. Use the appropriate salutation – (Mr., Ms., Your Honor, etc.)
4.The first paragraph. Introduce yourself. Start by writing your name and place of residence, after state clearly and shortly the reason for the pardon letter application.
5.The second paragraph. If you are not writing the letter from the first person establish how you connect to the person who is seeking for the pardon, use the connection to persuade why on your point of view the person subject of the letter should be granted a pardon.
6.The body of the letter. As a rule, the body consists of 2-4 paragraphs, just like in the gre waiver request letter. Make sure all your evidence and facts add up to the fact, for instance, the fact that you are an old friend of the person does not relevant if the person is seeking the pardon because of the job finding difficulty, but if you are a former employer it could be a valuable characteristic.
7.The closing. In the closing paragraph include the contact information so that you could be shortly contacted if there are reasons for that. Leave enough space for the personal signature made by hand. Keep in mind that the letter of pardon should also be signed in front of a notary as it provides your identity as the signer of the document.

pardon letter writing partsWriting Pardon Letter Carefully: Top 8 Mistakes to Avoid

In the official writing it is easy to fall into 2 common pitfalls: writing overly unprofessional or making the dull, long tone-deaf writings that can’t persuade because they don’t sound persuasive and clear. Avoid the following pitfalls:

  • Cliches
  • Poor punctuation
  • Addressing the wrong person, who doesn’t make decisions
  • Being too emotional in writing
  • Explaining the excuse instead of remorse in case when your guilt has been proven
  • Using the wrong formatting requirements in case they have been provided by the institution.

how to write a pardon letter without mistakes

Letter of Pardon: Specifics of Different Kinds

There are several the most common pardon letter types:

  • immigration pardon letter/immigration hardship letter for a friend
  • pardon letter to the governor
  • character reference pardon letter

The writing specifics will be different for different spheres but the one universal aim for them will be providing the pardon for the particular institution.

Immigration pardon letter. Writing the immigration pardon letter will require you to mention the reasons such as health state problems or the financial hardships like described in the featuring sample. Immigration hardship letter for a friend is written to deliver the reasons why your friend needs to immigrate. Talking about the character of your friend is only a part of such letter writing. Depending on the situation you might consider relevant to describe your friend’s family ties, for some countries they are really important for the people seeking citizenships. Focus on the hardships that your friend experiences and in which way they could be solved with the immigration. Note that the examples that you deliver considering your friend’s case for immigration should only complement your referee, represent him or her from the positive perspective, illustrate high moral standards, ethic, skills, and integrity.

immigration pardon letter advice

Pardon letter to the governor. If you are writing the pardon letter to the governor the good practice could be consulting the good lawyer to find out your eligibility first, some of them need to be written in the certain number of years after the conviction. In such letter, you need to state the date of conviction, describe the nature of the crime and the conviction itself, again, state the reason why you think you should be pardoned. In such letters listing your or the person’s activity and the lifestyle since the conviction, such as jobs occupied, charity, ect., could be of the great benefit. Reasons for seeking a pardon you can find at official sources.

Character reference pardon letter. Character reference pardon letter is a type of the pardon letter that is written by your friend to any kind of institution where he/she needs to be pardoned for something. All the abovementioned rules are applicable to this letter type, such letters are written by the person who provides the reference with the personal signature, such letter is different from the average recommendation letter because it is aimed to deal with a particular situation. Sample letter of pardon recommendation that describes the character at it’s fullest you can find in several writing blogs.

Such type of application as pardon letter should be written in the manner that demonstrates that you or the person you write the recommendation for fully understand/understands the mistake, fulfilled the debt to society or have been wrongfully convicted of rules violations. Stick to the writing regulations, keep the positive tone of writing and make sure your reasons are relevant for mentioning, only this way the writing process will pay off in the end.

Write the pardon letter today – forget about future worries!

3 Reasons to write  pardon letter and 7 steps on the way to follow.
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3 Reasons to write pardon letter and 7 steps on the way to follow.
3 Main features of pardon letters - how when and where to write. 7 steps for creation a perfect letter of pardon.
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